Quobi
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From booking request
to confirmed invoice — on autopilot

Quobi automates the reservations back-office for inbound tour operators and DMCs. An AI agent picks up incoming requests, chases every supplier in their own language, reconciles the replies, issues invoices, and confirms back to your agents — all under your control.

Kruger private reserves, a Cape Town boutique, the Winelands, a Rovos rail leg — high-value multi-experience files with suppliers on different systems. Quobi reads the replies and closes the loop, on top of whatever you already run.

Request demoHow it works ↓
Works with your system — or just your inbox · Cloud or your server
Tailor-made file · #ZA-4402
New request
Private game reserve — Sabi Sand
queued
Boutique hotel — Cape Town
queued
Winelands day tour
queued
Rovos Rail leg
queued
Transfers + guide
queued
InvoiceZAR 112,300
1Requests, captured
New booking requests are picked up automatically, day or night — validated and grouped, no agent needed.
2Every supplier, chased
Each request is drafted in the supplier's language and sent from your own mailbox in one click. Or full autopilot.
3Replies, reconciled
Every reply is found in your inbox, matched to the file, and read: confirmed, declined, or alternative.
4File closed, invoiced
Everything confirmed — Quobi issues the invoice and notifies your agent. File closed.
Fits the stack you already run
Your booking system, your corporate mailbox, and your suppliers' channels — without replacing what already works.
TourPlan
Tourwriter
Microsoft 365
Google Workspace
WhatsApp
Email / IMAP
Gemini
Claude
The problem

How much does one file cost your reservations team?

High-value files, suppliers on mixed systems. Quobi handles the replies and the follow-through your tools don't.
Without Quobi
  • A request lands — and waits until someone notices
  • 10–20 minutes per supplier email: guests, dates, board, language
  • Suppliers go quiet — someone has to remember to chase
  • Replies buried in the inbox, re-keyed by hand
  • Invoice and agent confirmation — another manual step
  • Peak season: overtime, mistakes, temporary hires
With Quobi
  • Requests picked up automatically — even overnight
  • Every supplier email drafted in seconds, checked for data errors
  • Quobi chases follow-ups and flags deadline risk itself
  • Replies auto-matched to the file and parsed field by field
  • Invoice issued, agent confirmed — file closed
  • Peak load without growing the team
What it does

Not an email generator — the full confirmation cycle

Validation, grouping, correspondence, deadline control and audit — one system, run by your agent.

Emails in the supplier's language

English, Arabic, Spanish, Serbian — the agent writes the way each supplier expects, and remembers their quirks.

Replies never lost

A 4-level algorithm matches inbound emails to files — even without a reference in the subject line.

Follow-ups & deadlines

Supplier gone quiet? Quobi sends the reminder itself and raises the alarm as the cut-off nears.

Real-time control

A live board of every file: confirmed, waiting, needs your decision. Every AI action logged.

Built by operators

We built this inside a working receptive operator

Quobi grew inside a live inbound operation — so it drops into your process with minimal setup, not a rebuild.
Connect without changing your system
Email notifications + a read-only sync. Your workflow doesn't change; setup is minimal.
Understands the whole file
Travelers, room types, board, allotments, transfers, tours, tickets, amendments and cancellations — Quobi reads a file the way your agent does.
Closes the loop
Sees the confirmation, tracks changes to the file, and notifies suppliers of amendments automatically.
Not on TourPlan or Tourwriter? Tell us — we'll discuss connecting your system.
Proven in production

Proven by a full season

Quobi runs in production with a European receptive operator — the numbers below are from the live system.
0+
bookings in the first 100 days
0+
emails handled automatically
0+
suppliers in the knowledge base
< 0 min
from request to first supplier email
Our agent used to spend up to 20 minutes on each supplier request. Now they review ready-to-send emails and click Send. Through peak season we didn't grow the team.
— Head of Reservations, receptive operator (Montenegro)
Frequently asked
Didn't find your answer? Ask us directly — request a demo.
Almost nothing changes. Quobi connects over email notifications and a read-only sync — setup is minimal and your workflow stays the same. It works alongside TourPlan, Tourwriter, your own system, or just your inbox.

See Quobi run on your files

30 minutes online: a live walkthrough — we'll run it live on a South Africa file.
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