Quobi
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From booking request
to confirmed invoice — on autopilot

Quobi automates the reservations back-office across the travel chain — receptive operators, tour operators, travel agencies and hotels. An AI agent picks up every request, chases each counterparty in their own language, issues invoices and confirms back to your partners — under your control.

Request demoHow it works ↓
Minimal setup · Cloud or your own server
Quobi · Requests
Booking system
#90148233Hotel Splendid 5★ · 12 – 19 JulConfirmed
#90148241Iberostar Herceg Novi · 03 – 10 AugReply received
#90148256Hotel Budva 4★ · 15 – 22 JulEmail sent
Email to the hotel
To:reservations@carinehotels.me
Subject:New booking request — 21–28 Jul 2026 · #90148270
Hotel's reply
reservation@carinehotels.me
Re: New booking request — 21–28 Jul 2026
We are pleased to confirm your reservation:
Confirmation No. CRN-29841
Quobi extracted
StatusConfirmed
RoomFamily Room, Sea View
Period21 – 28 Jul 2026
BoardHalf Board
Confirmation no.CRN-29841
Invoice to partner
Invoice #90150144booking #90148270
Carine Hotel Kumbor · Family Room, Sea View€ 1,120.00
Half Board · 2 adults + 2 children · 7 nights—
Fuel surcharge€ 42.00
Insurance€ 56.00
Total€ 0.00
To:booking@happyland.travel
Booking confirmed · invoice attached.
 Sending…
1Requests, captured
New requests are picked up from your booking system automatically — even overnight. Validated and grouped, no agent needed.
2Email to the hotel
The AI agent drafts the request in the hotel's language. Your agent sends it in one click — from their own mailbox. Or switches on full autopilot.
3Reply, reconciled
The hotel's reply is found in your inbox, matched to the file and parsed: confirmed, declined, or alternative.
4Invoice to partner
The hotel confirmed — Quobi issues the invoice and sends your partner the confirmation with it attached. File closed.
Fits the stack you already run
Your booking system, your corporate mailbox — Microsoft 365, Google Workspace or any other — and your suppliers' channels.Without replacing what already works.
Your booking system
Microsoft 365
Google Workspace
Booking.com
D-EDGE
Phobs
Gemini
Claude
The problem
How much does one file cost your reservations team?
In peak season one agent runs 30–50 requests a day.Quobi takes everything off their plate except the decisions.
Without Quobi
  • A request lands — and waits until someone notices
  • 10–20 minutes per email: guests, dates, board, language
  • Counterparties go quiet — someone has to remember to chase
  • Replies buried in the inbox, read and re-keyed by hand
  • Invoice and confirmation — another manual step
  • Peak season: overtime, mistakes, temporary hires
With Quobi
  • Requests picked up automatically — even overnight
  • Every email drafted in seconds, checked for data errors
  • Quobi chases follow-ups and flags deadline risk itself
  • Replies auto-matched to the file and parsed field by field
  • Invoice issued, confirmation sent to the partner — file closed
  • Peak load without growing the team
What it does
Not an email generator — the full confirmation cycle
Validation, grouping, correspondence, deadline control and audit —one system, run by your team.
Emails in the counterparty's language
English, Serbian, Turkish, Arabic — the AI agent writes the way each hotel or supplier expects, and remembers their quirks.
Hotel Splendid · BečićiEN
Dear Reservations Team,
We kindly ask you to confirm
the following booking…
Replies never lost
A 4-level algorithm matches inbound emails to files — even without a reference in the subject line.
RE: rooms availability july
hotel-perla@t-com.me · no reference in subject
#90148312 · Hotel Perla
4 matching strategies: address · subject · thread · history
Follow-ups & deadlines
Counterparty gone quiet? Quobi sends the reminder itself and raises the alarm as the cut-off nears.
#90148256 · Hotel Budva
Request sent · hotel gone quiet
0 h48 h cut-off
Real-time control
A live board of every file: what's confirmed, what's waiting, where your decision is needed. Every AI action logged.
Live request boardreal time
0
confirmed
0
awaiting hotel
0
needs decision
#90148270 · Carine Hotel — the hotel offered an alternative, your call needed
Built for your booking system
We know your system from the inside, not the docs
Quobi was built inside a working receptive operator (DMC), straight off its booking system —and drops into your process with minimal setup.
Connects without touching your system
Email notifications + a direct read of the database (read-only).
Your workflow doesn't change; setup is minimal.
Understands the whole file
Travellers, rooms, board, stop-sales and allotments, amendments and cancellations —
Quobi reads a file the way your agent does.
Closes the loop on every file
Sees the confirmation land in your system, tracks changes to the file
and notifies the hotel of amendments automatically.
Running a different system? Tell us — we'll discuss connecting it.
Booking system
 read-only
QQuobi
Proven in production
Proven by a full season
Quobi runs in production with a receptive operator (DMC) in Montenegro —the numbers below are from the live system.
0+
bookings in the first 100 days
0+
emails handled automatically
0+
hotels in the knowledge base
< 0 min
from request to first email out
Our agent used to spend up to 20 minutes on each supplier request. Now they review ready-to-send emails and click Send. Through peak season we didn't grow the team.
— Head of Reservations, receptive operator (Montenegro)
For every link in the chain
Whichever link you sit on
Quobi was built and proven inside a receptive operator (DMC). The same engine — read the request, correspond in the counterparty's language, reconcile the replies, close the loop — adapts to your process with minimal setup.
Receptive operator / DMC
Request from your tour-operator partner
Quobi chases hotels, transfers & tours
You invoice the partner — file closed
The process Quobi was built around — every partner request, straight off your booking system.
Outbound tour operator
Request from your agent
Quobi chases DMCs & hotels abroad
You confirm back to the agent
Plus the exception flows that eat your day — supplier declines with alternatives, and changes to confirmed bookings.
Travel agency
Request from your client
Quobi queries several operators, DMCs & hotels
You compare and reply with options
One confirmation loop instead of a dozen inboxes and chat threads.
Hotel
Request from operators, agencies & OTAs
Quobi checks availability & drafts the reply
You send the confirmation or an alternative
Answer every channel in its own language — no re-keying, nothing missed.
Deployment & pricing
Cloud or your own server
Pricing depends on your volume and deployment option.Request a demo — we'll price it for your volume.
recommended
Quobi Cloud
Live in days — we host it, you just work
on request
  • Connects your booking system and corporate mailbox
  • Data isolated per client
  • Updates and support included
  • Trial period on a slice of your real files
Discuss terms
On-premise
Installed on your server — data never leaves your perimeter
on request
  • Full control over traveller data
  • For companies with strict security requirements
  • Integrates with your infrastructure
  • Rollout on an agreed plan
Discuss terms
Frequently asked
Didn't find your answer? Ask us directly — request a demo.
Almost nothing changes. Quobi connects over email notifications and a read-only sync — setup is minimal and your workflow stays the same. It works alongside TourPlan, Tourwriter, your own system, or just your inbox.
See Quobi run on your files
30 minutes online: a live walkthrough — we'll run it live on one of your files.
We'll reply within one business day. By submitting you agree to our privacy policy.